Focus groups/discussions

Throughout the session we will be taking notes about what you say to us, noting down quotes in your words as well as themes from conversations. We plan to use these notes to provide recommendations to Podium about the best approach to take when communicating messages to other young people. Notes and themes will be shared with Podium Analytics. We might also include some of your quotes on social media but we will not share anything in a way that could identify you.

Audio / photography / video

We will be using audio recordings featuring your voice as part of the Podium workshops. These recordings will be used internally by Common Room for the purposes of feeding back to Podium. The audio recording will be shared with Podium Analytics to enable them to fully understand the context of our discussions.

Anonymity

We will keep your personal information anonymous. This means that we will not share your name, date of birth, or contact details with anyone outside of Common Room. We may share details such as age, gender, general location and sport, (for example, 18, Female, West Yorkshire, Hockey) but not details that would make individuals identifiable. We will also share demographic details such as ethnicity, gender etc but these details will be taken from the separate anonymous Diversity monitoring form so would not be linked to your name at all.

Safeguarding

Common Room takes safeguarding its participants seriously and has a safeguarding policy which all staff work to. As part of this policy, we work to the following confidentiality statement.

• Common Room Confidentiality Statement
• Common Room offers confidentiality to children, young people and adults we engage with through our work, including staff members. This means we will not normally share information about you to anyone outside the organisation without your agreement. We will keep information about you secure only until it is no longer needed and share this on a need-to-know basis.
• There may however be times when we need to share information about you with external partners or organisations when we are concerned that you or someone else are in danger or at risk of significant harm. Wherever possible we will try to discuss this with you and gain your consent before giving out any information. However, if we are unable to do this and feel that telling you would increase the risk, we may choose to do so without your consent. 
• If you are unsure or would like to know more about the above, please ask one of the workers or email liz.neill@commonroom.uk.com
  

Storage of personal data

These notes and recordings will be securely stored by Common Room for a period of up to 5 years when they will be deleted (unless required for safeguarding investigations). You have a right to remove your consent at any time in this period. If you do remove your consent however, it may not be possible to delete data or information that has already been shared or published. 

Podium Analytics will keep the recording for a period of 6 months for internal use only. After this time period they will be destroyed.

Final versions of materials developed from this activity will be kept on file to be used internally for reference only in the development of new resources.

What next?

If you have any questions about any of the above please contact jeni@commonroom.uk.com. 

We need your consent to say that you agree to take part in this activity as outlined above. 

Please fill in your details below and tick the boxes below to say you give your consent to take part.